Dance Studio Software that Runs on Autopilot
Short on time, long on classes? Between scheduling ballet, contemporary, and hip-hop sessions, chasing term-fee payments, and answering the same parent questions on repeat, running a dance studio can feel like a second choreography. Zooza takes the admin off your plate so you can focus on teaching. Let parents book trial classes and re-enrol for the next term through a self-serve portal — no back-and-forth messages. Automate payment collection, send class reminders, and track every dancer’s attendance from one dashboard. Whether you run a single studio or multiple locations, Zooza gives you the tools to fill classes, convert trials, and keep families coming back season after season.
Why dance studios choose Zooza
Zooza is designed around the way dance studios actually operate. Group classes by style — ballet, contemporary, hip-hop, ballroom, or salsa — and assign levels so dancers progress through your programme naturally. Manage term-based enrolments alongside drop-in options, apply sibling discounts automatically, and schedule teachers across all sessions. Zooza handles enrolment, payments, attendance, communications, and reporting — so your studio admin runs as smoothly as your choreography.
Sell more trials
Let new families sign up for a trial dance class directly from your website — no phone calls, no DMs. Zooza automatically follows up with trial attendees via email or WhatsApp, nudging them to convert into full term enrolments so you fill spots without lifting a finger.
Automated payments
Collect term fees, sell class packs, and take one-off workshop payments online — all without chasing parents for bank transfers. Zooza supports monthly direct debits, upfront term billing, and automatic payment reminders so your revenue lands on time, every time.
Attendance & make-ups
Mark dancers present with a quick tap and let the system handle the rest. Set a make-up class policy — for example, one make-up per month — and Zooza enforces it automatically, managing waitlists so no session is over-capacity and every spot is accounted for.
Parent portal = fewer messages.
Parents can view schedules, book make-ups, download invoices, and update their details without messaging you. Zooza's parent portal cuts the volume of WhatsApp and email queries dramatically, giving families instant answers and giving you your evenings back.
Multi-location & franchise control
Manage multiple studio locations or franchise branches from one central account. Set location-specific pricing policies and timetables while keeping your brand, payment rules, and reporting consistent across every site — ideal for growing dance school networks.
Reporting that matters
See revenue per class, trial-to-enrolment conversion rates, and term-over-term re-enrolment trends at a glance. Zooza's live dashboards highlight which classes are profitable and where dancers are dropping off, so you make decisions based on data, not guesswork.
Made for kids’s activities
Zooza is purpose-built for children's activity providers, not adapted from a generic booking tool. Organise classes by age group and level, apply sibling discounts automatically, and switch effortlessly between term-based enrolments and flexible class packs as your studio needs change.
How Zooza Works – Your Full Booking Flow, Automated
1. Set up your timetable
Create your full class schedule in minutes. Add every style — ballet, hip-hop, contemporary, and more — then assign levels, age groups, term dates, and capacity limits. Zooza structures your timetable exactly the way your studio runs, so parents see only the classes their child is eligible for.
2. Parents register and pay online
Embed Zooza’s booking engine on your studio website and let parents browse classes, register their child, and pay in one seamless flow. They choose a trial or full term enrolment, enter sibling details if needed, and check out securely — no admin work required from your side.
3. Automated comms and reminders handle the admin
Once a booking is confirmed, Zooza takes over. Confirmation emails, class reminders, payment-due nudges, and trial follow-ups are sent automatically via email or WhatsApp. Parents stay informed, you stay focused on teaching, and nothing falls through the cracks between enrolment and class day.
4. Track, re-enrol, and grow with live dashboards
Monitor attendance, revenue, and re-enrolment rates in real time from one dashboard. When a term ends, trigger re-enrolment campaigns with a click and see exactly which families have rebooked. Spot trends, fill underperforming classes, and scale your studio with confidence, season after season.
Built for real studio life
- Timetables & capacity: Manage terms, recurring sessions, holidays, and show rehearsals.
- Products: Terms, class packs, workshops, camps, privates.
- Pricing options: Upfront term fees, monthly plans, trials, sibling rules, early-bird windows.
- Make-ups: “1 per month” or your own policy—fully enforced by the system.
- Teams: Instructor access, role permissions, studio/location managers.
- Comms: Email + WhatsApp templates for confirmations, reminders, make-ups, and re-enrols.
- Data you own: Export anytime. Cancel anytime.
Results you can expect
- Higher trial→enrolment and on-time payments
- Fewer admin messages (parents self-serve)
- Better class occupancy and predictable re-enrols
- Clear profitability per class, level, and location
No credit card needed.
We’ll show you what’s possible.
FAQ – What people usually ask before starting
No—Zooza is optimised for children’s activities but works great for adult classes too (levels, packs, workshops, privates).
Yes. Set your policy (count per period, cut-off times, eligible classes). Zooza enforces it automatically.
Yes. Use GoCardless for Direct Debit and Stripe for cards/wallets. Multi-currency supported.
You define age/level rules and prerequisites; the booking only shows eligible options.
Most teams are live in under a week, with basic setup done in a day or two. We also offer onboarding support and demo environments if needed.
Zooza schedules smart prompts (email/WhatsApp) before term end with the correct next class or level. Parents re-enrol in a few taps.
Perfect. Keep brand standards and reporting at HQ while each studio runs its own timetable, pricing, and offers.
Yes. Each class can be set as in-person, online (with a Zoom or Meet link sent automatically), or hybrid. Parents see only the format options you offer, and reminders include the correct link or studio address.
Parents register directly on your website—no app download needed. They choose the class, level, and term, pay, and receive a confirmation. You control capacity, age rules, and availability. Registration takes under two minutes.
Yes. Every student has a profile with contact details, enrolment history, attendance record, make-ups, payments, and notes. You can filter, export, and bulk-message your database at any time.
Set a sibling discount rule once (e.g., 10% off from the second child). Zooza identifies siblings automatically based on the family account and applies the discount at checkout—no manual work needed.
Yes. Each location has its own timetable, pricing, and staff while you see combined reporting across all locations. For franchise networks, HQ can set brand standards and pricing policies that each studio works within.